How to Use Index Function in Excel

An index is a function in the Microsoft Excel with two different forms of syntax: reference and array. When using it in the array form, then it will be returning with either a value or array of different values. Array form is useful when first argument is constant to array.

Index Formula and Parameters (Arguments)

The index function has different arguments or parameters as some people calls it. The complete formula is array, then row number (row_num), followed by column number (column_num), which is the last part of the index’s arguments.

  1. Array: A range of cells or a constant array. If the array has a single row/column, specifying a row or column number is optional. For arrays with multiple rows/columns, using only a row or column number returns an entire row or column from the array.
  2. Row number (row_num): Selects a row within the array to return its value. Omitting this requires including the column number to avoid a #REF! error.
  3. Column number (column_num): Selects a column within the array for value return. If omitted, the row number is necessary to prevent a #REF! error.

Examples of the Index Function

Let’s explore practical examples of how to use the Index function in Excel:

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Simple Index Formula

Imagine you want to evaluate the sales performance of an employee, specifically Frank Thompson. The Index function can help you find the number of sales he has made.

Simple Index Formula

Formula with Named Table

Suppose you have a named table called “Table1”, and you want to extract specific data. This example demonstrates how to use the Index function with a named table.

Formula with Named Table

Index and Average Formula

For inventory management, you need to find the average of stored products’ values.

Index and Average Formula

Using the Index and VLOOKUP

To determine the value of stored inventory (products) when sold, you can use both Index and VLOOKUP functions.

Using the Index and VLOOK Up to Find Answers

Simultaneous Use of Sum and Index Formulas

To identify the top-performing person in terms of sales, earnings, and areas of improvement, you can calculate the total quantity of products stored in the warehouse.

Sum Index Formulas Simultaneously Use

COUNTA with Index Formula

This example utilizes both the Index and COUNTA functions to evaluate the performance of a specific period.

COUNTA with INDEX Formula

Two Different Index Formula in One

You can use two Index functions within a single formula to multiply values and assess overall business performance.

Two Different Index Formula in One

Triple Index Formula

For evaluating financial performance, especially identifying profits and losses, you can use a triple Index formula.

Triple Index Formula

Combining Index and Max Formulas

To identify the highest financial performance and revenue earned in a specific area, you can combine the Index and Max functions

Both Index and Max Formula in One

Min and Index Formula in One

Similar to the previous example, you can determine the lowest financial performance and revenue earned using a combination of the Index and Min functions.

Min and Index Formula in One