In this lesson you will learn how to use Subtotals in Excel. It will help you dealing with data in Excel and creating reports.
Subtotals allow you to create summary of the groups list. You can do many various calculations based on subtotals. See at the table below. That's an example report.
To insert subtotals first you have to sort your table. Sort column in which you want to use subtotals.
Next go to the Ribbon to the Data tab. Click Subtotals button.
Dialog box appears.
You can choose here:
- For what you want to subtotal
- Which function (eg. Sum, Max, Min, Average, …)
- What you want to subtotal as a result
Excel creates an outline that you can expand with the buttons or plus and minus buttons on the left side of the page.
Level 1 - grand count for data across the table
Level 2 - count of rows for each category
Level 3 - displays the entire table with subtotals below each category
To restore the appearance of the table, click Remove All.
Further reading: Sharing workbook How to Count Unique Values? Summing only negative/positive values