How to Insert Symbols and Special Characters

Symbols and special characters can be used for various purposes in Excel, such as adding currency symbols, mathematical symbols, or other special characters to your spreadsheets. Here are three ways to insert symbols and special characters in Excel:

Use the Symbol dialog box

Click the Insert tab.

Symbols and Special Characters ribbon insert

In the Symbols group, click Symbol.

Symbols and Special Characters ribbon symbol

In the Symbol dialog box, select the symbol or special character you want to insert, and then click Insert.

Choose the Symbol

Choose Symbols or Special Characters (1), and then click on desired symbol or special characters (2), and then click Insert.

Symbols and Special Characters charmap

Use Keyboard Shortcuts

  • Click the cell where you want to insert the symbol or special character.
  • Press the Alt key and type the four-digit code for the symbol or special character you want to insert on the numeric keypad.
  • Release the Alt key and the symbol or special character will appear in the cell.

Use AutoCorrect

  • Click the cell where you want to insert the symbol or special character.
  • Type the text that you want to use as a shortcut for the symbol or special character.
  • Select the text and press Ctrl + Enter.
  • The text will be converted to the symbol or special character.

To change the symbol or special character that is associated with a shortcut, go to File > Options > Proofing > AutoCorrect Options. In the AutoCorrect dialog box, find the shortcut you want to change in the Replace list and click on it. In the With field, enter the symbol or special character you want to use. Click the Add button to add the new shortcut to the list. Click the OK button to close the dialog box.

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Where to Find Symbols and Special Characters

There are a few places where you can find symbols and special characters in Excel:

  • The Symbol dialog box: This is the most common way to insert symbols and special characters. To open the Symbol dialog box, click the Insert tab and then click the Symbol button in the Symbols group.
  • The Character Map tool: This tool is available in Windows. To open the Character Map tool, press the Windows key + R to open the Run dialog box, type charmap and press Enter.
  • Online resources: There are many online resources that list symbols and special characters. A quick Google search will turn up a number of options.

When choosing a symbol or special character, it is important to consider the purpose of your spreadsheet. For example, if you are creating a financial spreadsheet, you will need to use currency symbols. If you are creating a scientific spreadsheet, you will need to use mathematical symbols.

It is also important to consider the readability of your spreadsheet. Avoid using symbols and special characters that are difficult to read or understand.

Things to Remember

  • When choosing a symbol or special character, consider the purpose of your spreadsheet.
  • Avoid using symbols and special characters that are difficult to read or understand.
  • You can find symbols and special characters in the Symbol dialog box, the Character Map tool, or online resources.