Learn how to print titles in Excel to maintain header visibility across multiple pages. This feature ensures your data is clear and organized when printed.

What Are Print Titles?

Print titles in Excel allow you to repeat header rows or columns on every printed page. This is especially useful for large spreadsheets that span multiple pages. Your headers remain visible, making the document easier to read and understand.

How to Set Up Print Titles

Setting up print titles takes just a few steps:

1. Go to the Page Layout tab on the Ribbon
2. Click Print Titles in the Page Setup group
3. The Page Setup dialog opens on the “Sheet” tab

Configuring Rows and Columns

Under “Rows to repeat at top,” enter your header row. For example, type $1:$1 to repeat the first row on every page. Under “Columns to repeat at left,” enter your label column. For instance, $A:$A repeats the leftmost column.

You can type these references directly or use the cell-picker icon next to each field. This approach is quick and user-friendly.

Preview Before Printing

Once configured, your headers appear on every printed page. Best practice: preview your output first. Use File > Print or press Ctrl + P. Check that headers display correctly before exporting to PDF or printing.

Combining Print Titles with Other Features

For complex spreadsheets, combine print titles with Print Area definitions. Use Page Break Preview to see where pages break. This ensures professional pagination and clean document layout.

Using VBA for Print Titles

Advanced users can configure print titles using VBA code. This is useful for automated reports or when managing many worksheets. The PageSetup object lets you set print titles directly in code.

Here’s a simple example:

With ActiveSheet.PageSetup
.PrintTitleRows = “$1:$1”
.PrintTitleColumns = “”
End With

This code repeats row 1 on every printed page. You can loop through multiple worksheets to apply the same settings across your workbook. This approach is perfect for standardized reports and templates.

Advanced Automation

VBA also lets you adjust margins, page breaks, and print areas dynamically. You can create a single script that applies consistent print titles, auto-sizes columns, centers content, and exports to PDF. This brings professional document automation to Excel, making it ideal for business reporting and audit submissions.

Using print titles saves time. It improves document quality. Your readers can understand your data at a glance, whether reading on screen or paper.

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