We are going to learn how to sort data in columns with VBA instead of using Excel sorting. We are going to random sort the data in columns using VBA.
To do this follow these steps:
First write any 5 random names in column A. Now you are going to write 5 random numbers to column B.
Now place a command button on your Excel sheet. To open the developer tab right-click anywhere on the ribbon (the top menu) and select “Customize the Ribbon” from the drop down menu.
Click on the Developer check box. It is under “Customize the Ribbon Main Tabs”.
The developer tap is now present next to the view tab on the top menu bar. Click on the DEVELOPER tab and select “Insert”.
Select the Command button in the ActiveX Controls.
A new window (Visual Basic Editor) will open which will have a dialog box in the center. You will write the code in this dialog box.
Now declare four variables.
Dim tempString As String, tempInteger As Integer, a As Integer,
b As Integer
After this, use the worksheet function RandBetween.
For a = 1 To 5
Cells (a, 2).Value = WorksheetFunction.RandBetween(0, 1000)
You will use the numbers next to each name to sort the names. The name with the lowest number first, the name with the second lowest number, second, etc.
Now use a Double Loop.
For a = 1 To 5
For b = a + 1 To 5
Add the following line of code:
If Cells (b, 2).Value < Cells (a, 2).Value Then
Example: for a = 1 and b = 2, Sarah and Laura are compared. Because Sarah has a lower number, you swap Sarah and Laura. Sarah is at the first position now.
If the condition is true, swap the names.
tempString = Cells (a, 1).Value
Cells (a, 1).Value = Cells (b, 1).Value
Cells (b, 1).Value = tempString
And swap the numbers.
tempInteger = Cells (a, 2).Value
Cells (a, 2).Value = Cells(b, 2).Value
Cells (b, 2).Value = tempInteger
Close the IF statement
Close both the FOR loops
This is how the complete code should look like
After writing down the entire code close the window (Visual Basic Editor) by clicking on the cross(x) icon on the top right corner of the screen.
Click on the command button and see the result.
You have now successfully sorted data and names using VBA.