How to Convert Word documents to Excel?

Converting a Microsoft Word document to Microsoft Excel can be a straightforward process using a simple copy and paste method. We will walk you through the steps to convert a Word document to Excel seamlessly.

You can convert a Microsoft Word document to Microsoft Excel by using the following steps:

MS Word

Ensure that your Word document contains content that is suitable for Microsoft Excel. This may include tables, lists, or any data you want to transfer.

Convert Word to Excel word

Open your Word document and select the content you wish to transfer to Excel. You can do this by clicking anywhere in the document, then press “CTRL+A” to select all, and “CTRL+C” to copy the content.

Convert Word to Excel copy

MS Excel

In Excel, navigate to the worksheet where you want to place the Word content. Select the same number of cells as the content you copied from Word. For example, if your Word content is in a table with 4 columns and 6 rows, select a range of 4 columns and 6 rows in Excel.

Convert Word to Excel highlight

Right-click on the selected area in Excel and choose “Paste Special” from the context menu.

Convert Word to Excel paste special

In the “Paste Special” dialog box, select the “Text” option. This tells Excel that you want to paste the copied Word content as plain text.

Convert Word to Excel text

After pasting the text, you may need to adjust the column width to ensure that the text fits correctly. Click on the “Home” tab in Excel, then go to “Format” and choose “AutoFit Column Width”.

Convert Word to Excel column width ribbon

If your Word content includes formatting that you want to preserve, you can format the cells in Excel accordingly.

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Convert Word to Excel set column width

Right-click on the pasted area, choose “Format Cells”. You can set various formatting options such as alignment, text wrapping, and more.

Convert Word to Excel format cells

Once you are satisfied with the conversion, make sure to save your Excel file to retain the changes.

Convert Word to Excel alignment

This method is particularly useful when you need to work with data in a structured and tabular format.