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How to create IN and OUT Inventory System in Excel?

Excel is a great software if you want to take your inventory system or management forward. It’s a great tool for small businesses that automates processes that are usually done by hand.

Good thing about it is that Excel’s files can be opened with other accounting software, it’s files can be converted without much effort.

It’s much more effective than accounting on paper, because Excel has a variety of functions and tools that ease up the whole process. You will have a clearer view into your finances, budget and items.

It’s a great option if you are on a budget, it’s affordable and for it’s price you are going to get a perfect device for tracking down your expenses, items, decisions and everything else.

It will help you decide:

This article will teach you how to make your own inventory system in Excel, whether you are an individual or a small corporation.

How to begin?

The great thing about Excel is that most of the important things are not done by hand, but instead automatically with the features and tools that Excel includes.

Instead of manually creating a table and deciding what to put in and out. Excel allows you to look up pre-made templates that you can use in your spreadsheet.

Here is the step by step process on how to find a template in Excel:

  1. Click on the File button that’s on the top left corner,
  2. Then click New
  3. And from there you will have a variety of templates which you can choose from,
  4. Select inventories because that’s what you are looking for,
  5. You’ll then have access to a big number of inventory templates that can suit your needs.

This is a template that we chose as an example so you can see how it actually looks and works.

It is a regular inventory list, where you can see:

As you can see, navigating an inventory can be pretty simple when done in a software that has everything organized for you.


Excel is full of useful functions that make your accounting easier.

One of the unique and most important features it has are formulas. They are what makes Excel stand out, and we are going to pass by some important formulas that you are going to be using during your accounting in Excel.

They are:

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